Improving efficiency and optimising TCO
Advanced security features
Thanks to comprehensive security measures, each card enjoys the most advanced protection against fraud:
Plausibility checks by the bp Security Team
Pre-set service levels
Different PIN types and online PIN
Protection against fraud through transaction spend limits and limits on number of transactions per day
Individual card profiles notify you of irregular transactions
Online protection in 32 countries - every transaction is checked online
Just in Time block - blocked cards will not be accepted anywhere in Europe with immediate effect
*For cards assigned to a vehicle: For vehicles used by multiple drivers, please fill in vehicle plate number in the signature field.
Security alerts
Set parameters for each card and receive alerts via text or email when the card is misused.
Location Alert by country, region or specific sites
Day and Time Alert by any day of the week and by time
Site Type Alert according to parameters set by you
Card Spend Alert by daily, weekly or monthly spend limit
Odometer Readings Alert by individually pre-set distances between fuel pick-ups
Product Alert by products purchased
Litre Alert by amount of fuel purchased
PIN types
Choose a PIN type that suits your needs best
Random PIN: Set by a random number generator
Wish PIN: Individual PIN number set in the Online Service (OLS)
Driver code with PIN: Individual combination of a 4-digit driver code and PIN, set in the Online Services (OLS)
PIN number with driver code: security
You can set a 4-digit driver code for each driver and a 4-digit PIN number in the Online Services (OLS)
The driver can use all fuel cards for all vehicles with his individual combination (flexible use)
Invoice details in the Online Services (OLS) show which driver refuelled where and when
Online Services (OLS)
Manage & block your cards online 24/7
Change PIN numbers at any time
Reduce costs with bp FleetReporter
Prevent card fraud with the Card Management function
See transactions that have not been invoiced yet with the Transaction overview function
Card management
Cards details overview:
Order cards
Bulk order cards
Cancel cards
Block cards
Replace cards
Change multiple cards Action Log – card request history.
Card reissue management
Transactions
Invoice
Invoice archive
Un-invoiced transactions
bp Alerts Transactions (real time view)
EMedia archive Manage EMedia (including sFTP)
Private Mileage Capture
bp FleetReporter
Fuel consumption summary
Authority summary report: Card overview, purchases and usage. Fuel consumption
Fuel volume Odometer exceptions Card use by time Adhoc or scheduled reporting
bp Alerts
Card Alerts: Product, Volume, Values, Time and Day, Site Type, Site Location,
Invalid Odometer
Account spending alerts (account or parent level)
Access permissions Audit trail
Info center and Administration:
Site locator
Route planner
Fuel prices
report Sat Nav
User administration
E-mail administration
On-road Services:
London Congestion Charge, Dartford Crossing,
Truck Washing, Secure truck parking ORS Control Panel
International tolls and tunnels
On-board Units Dedicated ORS Support Team
Card Control Control over your cards in one:
Individual card purchase options with selectable parameters
Immediate alert via text or email when a card is used not in accordance with the pre-set parameters
Save valuable time thanks to easy control over refuelling and payments from behind your desk
Optimize your spending policy and reduce costs
Card Management
Easy management
Optimize ordering, changing, or cancelling fuel cards
When a card is lost or misused, easily, quickly and securely block it
Transparent overview of spending thanks to certified online invoices and invoice details for last 3 months
bp FleetReporter
Reducing costs made easy
Easily check all transactions
Immediate detection of irregular use
Explore potential cost savings thanks to analysis tools for fuel volume, fuel consumption and mileage
Control of spend bp FleetExpert
bp FleetExpert provides a comprehensive overview of the most important aspects of your fleet with customisable reports and advanced data:
Transactions
bp transactions, manual and other transactions, all in one place
Total costs
Summarise and view toll transactions, taxes, fuel, charging, cleanings, repairs, damages, insurance and leasing
Consumption matrix
Learn how much fuel and alternative energy sources your fleet is using so you can better control costs and cutback on emissions
Vehicle
Ensure vehicles are running efficiently with the latest data
Planning
Proactively maintain your fleet, keep track of leases and servicing dates
Driver
Save time with streamlined driver documents and allocation of drivers to vehicles
Easy fleet costs management
bp FleetExpert provides a comprehensive overview of the most important aspects of your fleet with customisable reports and advanced data.
Complete overview of your fleet's costs:
Transactions: Card use & details • Fueling & EV data • Purchases •
Vehicle: Regitration & Specs • Fuel consumption • CO₂ emissions & EV data •
Driver: Contact details• Licence & ID • Completed trainings
Costs: Fuel, EV charging Tolls & taxes, Insurance, leasing, Cleaning & washing
Servicing: Inspections •Damages & repairs
Planning: Maintenance schedules. Policy expiration. Insurance claims
Advantages of integrated data at your fingertips:
Transactions: bp transactions, manual and other transactions, all in one place
Total costs: Summarise and view toll transactions, taxes, fuel, charging, cleanings, repairs, damages, insurance and leasing
Consumption matrix: Learn how much fuel and alternative energy sources your fleet is using so you can better control costs and cutback on emissions
Vehicle: Ensure vehicles are running efficiently with the latest data
Planning: Proactively maintain your fleet, keep track of leases and servicing dates
Driver: Save time with streamlined driver documents and allocation of drivers to vehicles
Easier management and control of spend with bp FleetExpert
You’ll gain in-depth knowledge so you can rest assured you have total control over your fleet.
bp FleetExpert is a tool that provides you with the opportunity to get the most for your business.
Keep track of your monthly spend and maintenance schedules
Access online personalised data and reports 24/7
Prevent fraud by monitoring driver activity and card transactions
Get help and full tech support from the bp team
Analyse fleet data to understand the total cost of your fleet
You can use different functionalities in your reports to optimise and manage the varied costs of fuel powered and electric vehicles.
bp FleetExpert separates EV data to help you calculate the total cost of ownership of different vehicle types.
Quickly and easily access important EV data:
Engine power type (BEV/PHEV)
Battery type and charging plug
Performance and energy consumption
Real range of your vehicles
Years of experience in close cooperation with our customers
The bp FleetExpert team is here from installation to customisation. You’ll have help optimising the system at every step, so you can start controlling costs and saving time right away. Count on continued support until you have exactly what you need to manage your fleet
25+ years of experiance
Helping 500+ companies
Fleet Awards Poland
All reports and data are located on your server or local computer. For extra security, bp FleetExpert solutions are backed by Embarcadero, a database industry leader.
Personalised reports for convenient management
bp FleetExpert is flexible so you can choose the reports that appear on your dashboard or create new ones with help from our consultants. That way you have full control over the cost of your fleet.
Customise your reports with relevant data:
Safely import and export data to / from tools you already use (for example: Microsoft Office, Oracle)
Quickly filter, sort, and compare historical and current data
Get automatic online updates based on your requests
Our team will make sure to help you make changes and updates to your reports. Just let us know what you need.
Easily find deviations and discover in-depth insights
You can easily analyse your spend by accessing fuel card transactions and running costs for each vehicle, throughout the billing cycle.
bp FleetExpert helps you to easily pinpoint deviations and lower the overall cost of your fleet over its lifetime
Get insights into your spend:
Improve cash flow with a total overview of costs
Save time with quick access to databases 24/7
Combine fuel, charging, CO2, on-road services (ORS), & other costs for convenient reporting
For greater control over your spend, you can also monitor fleet costs before your invoice arrives.
Keep your fleet optimised with efficient service planning
It’s time for an inspection but did you remember?
Maintenance is just one of those regular tasks on your to-do list.
There’s an easier way to keep track of what’s next
Get alerts to upcoming maintenance and inspections. bp FleetExpert uses odometer readings and policy expiration dates to calculate the next service date.
Set reminders for:
Oil and filter changes
Technical inspections
Insurance and leasing expiration
When you proactively maintain your fleet, you reduce the risk of damages and lower costs. That means more peace of mind for you.
Mileage capture
Save time and money plus plus less paperwork
bp’s user-friendly Private & Business Mileage Capture and reporting solution reduces paperwork and administration for you and your drivers.
Drivers can record, manage and submit mileage quickly and securely
Allocate claims on correct business travel
Ensures you have the most accurate accounting of business and private mileage
Uses innovative GPS technology to track every journey